Guidelines on Reimbursement / Liquidation of Expenses and Payment Cash Request (Nov 2, 2021)

GUIDELINES ON REIMBURSEMENT / LIQUIDATION OF EXPENSES AND PAYMENT CASH REQUEST (NOV 2, 2021)

TO/ FOR : ALL CONCERNED/ INTERESTED
FROM : The Management
SUBJECT : Guidelines on Reimbursement / Liquidation of Expenses and Payment Cash Request
DATE : 02 November 2021

Reimbursement will be valid only 1 week after the actual date of expenses

• Liquidation of previous request is required (For monthly request)
• Submit the approved request form and liquidation form together with required attachments a day before the fund needed.
• Receipts should be named to Nelsoft Systems Inc
• Date and Amount must be cleared on the receipts
• Alterations / Corrections on the receipts should be countersign by the issuer.
• For reimbursement charged to client, Transportation and Accommodation Charges are required to be signed by the client.
• Submission of Liquidation form and receipts should be arranged per request to avoid duplication of attachments. (Example: Liquidation form next page will be the required attachments)

 

The following list are the required attachments for every request:

For Food Allowance – no receipts (with max amount only)
For Representation - Sales Invoice / Official Receipts / Receiving copy with signature
For Repairs and Maintenance Services / Supplies – Service Invoice / Sales Invoice / Official Receipts (DR or Delivery Receipt is only allowed if the name and signature of supplier is indicated in the receipts)
For Gas/ Diesel allowance – clear copy of official receipts/ Sales Invoice from Gas station
For Transportation allowance – Will be based on PUV regular fare
        • Bus – Required bus ticket
        • LRT / MRT – Receipts
        • Jeep – No receipts needed (will be based on actual fare)
        • UV Express – No receipts needed (will be based on actual fare)
For parking allowance – Parking ticket